Bella's Bakery - Admin
5 min read
Turning a Manual Workflow Into a Scalable, Self-Managed Operations Platform
Bella’s Bakery needed more than a website—they needed a central operations hub. As the UI/UX designer, my role was to build a modern, intuitive admin dashboard that empowers employees, distributors, and administrators to update products, track orders, manage inventory, and coordinate operations without relying on a developer.
My Role
Research & UI UX Design
Team
Tristan Don, EJ Sinfuego
Tools
Figma, Photoshop, Canva
Timeline
1 Year
The Problem
A Growing Business Without a Unified Digital System
Bella’s Bakery managed operations through scattered tools, manual communication, and developer-dependent updates. Employees had no easy way to update product details, manage stock, or monitor orders. Distributors relied on slow communication loops, and administrators had no centralized overview of business performance.
Limited Operational Visibility
Customers and employees lacked a single system to view orders, track inventory, or monitor sales trends efficiently.
Developer-Dependent Updates
Simple tasks like editing product details or updating stock required technical help, slowing down day-to-day operations.
Fragmented Communication
Distributors, employees, and admins worked through separate channels, often causing delays, errors, and misalignment.
Designing a Centralized, Role-Based Dashboard for Admins, Employees, and Distributors
The goal was to create a unified platform where every role could manage their responsibilities independently. I structured user flows for admins, bakery staff, and resellers, designed a clear information hierarchy, and prioritized simplicity for non-technical users. This approach ensures fast updates, smooth collaboration, and future scalability for new features like automated reporting and product syncing.
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Owner Name Here
Company Name, Position
Understanding Operational Needs Across Three User Types
The dashboard needed to support three perspectives:
- Admins overseeing the entire bakery’s performance
- Employees managing products, stock, and content
- Distributors/Resellers tracking orders, shipments, and product availability
By identifying overlapping tasks, workflow gaps, and pain points, I created a system where each role has what they need—without overwhelming the interface.
A Modular Interface Built for Simplicity and Scale
The dashboard is organized into clear modules:
- Orders
- Products
- Inventory
- Store Content
- Statistics
- Settings & Permissions
Each module uses a consistent layout and visual language, making it easy for users to understand new features instantly.
Creating a Calm, Data-Driven Interface With a Human Touch
The UI blends warm neutrals, soft shadows, and bakery-inspired tones to keep the interface welcoming. Components like tables, badges, and cards were optimized for quick scanning, making it easy to spot stock changes, order statuses, or customer trends.
Empowering the Bakery Team Through Self-Managed Tools
The dashboard empowers the bakery team with self-managed tools that remove the need for constant developer support. Employees can update product details, adjust pricing, manage availability, and monitor inventory levels in real time. Orders are organized into clear categories—like in-transit, delivered, and reseller—giving the team instant visibility and reducing communication gaps across roles.

Admins also gain control over the bakery’s public-facing content, from homepage banners to FAQs and gallery images. Combined with performance analytics that surface sales trends and customer activity, the system gives every user—admin, employee, or distributor—a clear, data-driven overview of daily operations.
The Problem
A Scalable Operations Platform Ready for Continuous Growth
The new admin dashboard gives Bella’s Bakery a centralized system that supports faster updates, better communication, and smoother day-to-day operations. Employees no longer rely on developers for small changes, distributors gain clarity on stock and orders, and administrators get real-time insights into business performance.
Operational Independence
Employees can edit products, manage content, and handle updates without technical help, speeding up workflows and reducing delays.
Stronger Coordination Across Roles
Admins, employees, and resellers share one unified system, improving communication, accuracy, and efficiency throughout the bakery.
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